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Email

This section outlines the Procedures for setting up email applications for both on and off-campus use. For users who use the group Calendaring features via Exchange, please click here for instructions on its setup (Available for Faculty and Staff Only). All other users should follow the procedures outlined below:


Basic Setup Information:

This section gives basic setup information for configuring clients to use the email systems. Specific Client information can be found later in this document.

Inbound (POP3? or IMAP?) server
 mailhost.fit.edu
Outbound (SMTP) server
 mailhost.fit.edu

NOTE: Please check the box to use SSL for your POP/IMAP service to prevent clear text usernames and passwords from being sent.

Remote Access:

There are two remote access options available

1. Check your mail using a web browser
2. Configure an email client for home use

Checking your mail using a web browser

1. https://webaccess.fit.edu
2. Use your TRACKS username and password to log in.

Configure an email application for home use

Inbound (POP3? or IMAP?) server
 mailhost.fit.edu
Outbound (SMTP) server
 mailhost.fit.edu requires SMTP Authentication and SSL/TLS Enabled

NOTE: Please check the box to use SSL for your POP/IMAP service to prevent clear text usernames and passwords from being sent.

Specific Email Applications

This section outlines the steps necessary to setup some of the more popular email clients. If your client is not listed, please follow the basic instructions above.

Forwarding Your Email

Since Fall 2003, Florida Tech Faculty, Staff, and students will be responsible for all mail sent to your @fit.edu address. If you want to forward your email to another account, you can do so through the web based email.

To forward your email:

  1. Logon to https://webaccess.fit.edu
  2. Select the filters link at the top of the web page.
  3. Click the "Add a New Rule" button located at the bottom of the page.
  4. Select the "All Messages" option.
  5. Click the "Redirect to the following address" option and enter the email address you want to forward to.
  6. Click the "Move on to Step 4" button.
  7. Review your options and click the "Finished" button.

Note: Exchange users cannot forward mail from this interface. Please see the instructions on forwarding exchange email.

Setting a Vacation Message

  1. Logon to https://webaccess.fit.edu
  2. Select the filters link at the top of the web page.
  3. Click the "Add a New Rule" button located at the bottom of the page.
  4. Select the "All Messages" option.
  5. Click the "Vacation" option and enter a vacation message.
  6. Under "Addresses", enter your TRACKS email address if it is not already filled in.
  7. Click the "Move on to Step 4" button.
  8. Review your options and click the "Finished" button.

Note: To stop sending out vacation messages, just delete the vacation rule.

Setting the SPAM Filter Level

Each email is scored from zero and up. Zero being the least likely the email is SPAM. As the number increases, the probability increases that the email is SPAM. By default, any email with a SPAM score of five or higher will be deleted. The steps below will describe how to increase the SPAM filter level and how to filter the email.

  1. Logon to https://webaccess.fit.edu
  2. Select the filters link at the top of the web page.
  3. Click the "Add a New Rule" button located at the bottom of the page.
  4. Select the "Header Match" option.
  5. Select "X-fltech-MailScanner-SpamScore" from the header drop-down.
  6. Select "contains" from the next drop-down.
  7. Enter the number of "s" characters for the SPAM score limit to filter. For instance, if you want to filter all email with a SPAM score five or higher, then enter "sssss" characters.
  8. Click the "Move on to step 3" button.
  9. Select "Move message into".
  10. Select "a new folder, named" and enter "spam".
  11. Click the "Move on to step 4" button.
  12. Review your options and click the "Finished" button.

 

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